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Practical advice and support for businesses when planning employment of Ukrainians – A global overview of the most affected countries

28 March 2022

An overview on the legal aspects for businesses on the rapid and unbureaucratic employment of Ukrainian refugees.

The war in Ukraine has been going on for over a month now. As a result, there is now an unprecedented wave of refugees and more than three million Ukrainian citizens have fled. Not only, but especially, in Europe, politics has reacted quickly and tried to create framework conditions for these refugees. An important aspect of this is the (rapid) and, as far as possible, unbureaucratic employment of refugees. This helps both the refugees, who are thus quickly integrated and financially secure, and companies, for whom it is often difficult to find qualified staff quickly.

Legal experts from DWF and CERHA HEMPEL have compiled an overview of the relevant formalities for the employment of Ukrainians for a large number of countries to help companies in these countries with the initial formalities for employment.

The ten most important questions that arise in the context of employment are answered for each country:

1. How can Ukrainian citizens reach the respective country and which documents do they need? Can employers help with this and if so, how?
 
2. What residence title options are there for Ukrainian citizens? How long are these valid and what procedures are necessary to obtain them?
 
3. Under what conditions do Ukrainian citizens have the right to work? What are the responsibilities of employers?
 
4. In the case of employment, what requirements apply with regard to social security and taxes?
 
5. What documentation obligations do employers have when employing Ukrainians?
 
6. Can employers receive state support or other benefits if they employ Ukrainians?
 
7. Should special clauses be included in employment contracts and if so, which ones?
 
8. What are the consequences of employees being called up for military service and how should employers react?
 
9. Can Ukrainian citizens work as self-employed persons and what steps must be taken?
 
10. Are there comparable regulations for third-country nationals who had stayed in Ukraine?


The overview includes the European countries that have welcomed the most refugees so far: Germany, Hungary, Poland, Romania, Slovak Republic, Spain and the UK.  An update to include Bulgaria will follow shortly.

Advice and support for businesses when planning employment of Ukrainians

Download the full guide

If you require any specific advice please contact one of our experts

Further Reading